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A daily tool for your efficiency

Discussion in 'The Unscripted Entrepreneurial Mind' started by Santi Merino, Feb 1, 2019.

Do you plan you days?

  1. Yeah

  2. Nah

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  1. Santi Merino
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    Santi Merino Contributor Read Millionaire Fastlane I've Read UNSCRIPTED

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    Hello, fastlaners!

    I start this thread to tell you about a tool which I’ve used for a “long” time (long enough for having tested it correctly) and I wanted to share it with you so you can take advantage of it if you want to.

    I have to say that this tool isn’t a revolutionary thing at all, but implemented correctly can revolutionize how you use your time, namely your life.

    I like to call this:

    AP2T – Always Plan Tomorrow Today

    Always Plan Tomorrow Today, yes, I refer to it like AP2T because it’s easy (and cool in my opinion).

    Why use it?
    This tool is very powerful because it brings you something very important; time. Using this tool, you are “investing” about 10 minutes today to get back hours tomorrow.

    You should always plan tomorrow today if:

    • If you know you aren’t making the most of your days and you feel bad about it.
    • If you don’t want to waste a lot of time thinking what to do at every moment.
    • If you want to go to bed more relaxed and have a better sleep.
    • If you want to be more productive.
    • If you want to be more organized.

    How to use it?
    It’s very easy to plan the next day every day, the “hard” thing here is to have the willpower of doing it every day and above all, stick to it to accomplish your daily goals.

    The only thing you have to do is the following:

    Grab a notebook/diary and at the end of the day think about the things you have to do tomorrow, including meals, exercise, etc.

    Then, you have to write the time you start that activity and right down, the next one carrying out the same procedure. The time you start the next thing is the time you finish the previous one.

    NOTE: Of course, your daily goals have to be aligned with your weekly-monthly-yearly goals.

    For the people who have never planned his day before it’s normal you don’t know how long take some activities, don’t worry, only allocate the time you want to expend in each activity (and you think it’s enough but not so comfortable) and as the days go by, adjust your schedule.

    For making this clear, I’m attaching a photo of the diary I use and an example of a random page of a day planned so you can see how I do it.

    Since the year started I’ve been using a diary, but it’s not necessary, I used to do it in a normal small notebook.



    I’m from Spain so the text is in Spanish, but I’m translating it beneath the pictures.

    IMG_20190201_175148.jpg

    I plan only since 15:00 as I'm at the school the whole morning so it doesn't make sense to plan anything at that time.
    Translation
    (After eating)
    15:00 Resting
    15:45 Meditation
    15:55 Arrange the room
    16:05 Reading
    16:50 Make an orange juice
    17:05 Homework (School)
    18:30 Snack
    18:45 Online course
    20:00 GYM (at home)
    20:20 Shower
    20:40 Online course
    21:20 AP2T - Plan the next day
    21:40 Dinner
    22:00 Online course
    22:30 Reading
    23:00 Go to bed

    My routine isn't always like this (although very similar), but I will plan every day depending on my priorities.

    Of course, I have not invented this, but I have learned it from different successful people and put together the best practices based on my experience.

    Probably lots of you already implement/have implemented this before, but I wanted to write about this for people who have never thought about doing it or tested it.

    Did you already use this? How do you implement it? Any recommendations? I’m reading all of you!

    *Sorry if some parts of this text aren't totally correct/ they don’t make sense; my English isn’t very advanced yet, but I’m trying to improve every day, sorry for the inconvenience.

    I hope you enjoy the post.

    Thanks and greetings,

    Santi.
     
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  2. Diallo Mamadou
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    Diallo Mamadou New Contributor

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    It is very nice. i always plan my day before it's started
     
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  3. Marius973
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    Hi, I too was like you before but I had trouble planning my day because:
    -If there was a contingency that changed my planing
    -If I spend more time on a task so that changes everything
    -If I finish school at different times
    -My mother call me to eat at different times

    And I have a question, the day is you in shape?
    Because I think you sleep very tart?

    Marius (From France)
     
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  4. Santi Merino
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    Santi Merino Contributor Read Millionaire Fastlane I've Read UNSCRIPTED

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    Hi Diallo, it's great, isn't it? Doing this has helped me a lot!
     
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  5. Santi Merino
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    Santi Merino Contributor Read Millionaire Fastlane I've Read UNSCRIPTED

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    Hi Marius!
    I know sometimes it's difficult to plan a day if you aren't sure about what you are going to do, but I think it's better to have a plan an achieve what you can rather than not planning anything. In case your days are so unpredictable then I'll recommend you to do something simpler, for example, writing down three things you must achieve the next day. It's not like planning the day but at least you will achieve little goals every day.

    Regarding this, yes, I keep perfect the whole day. Here in Spain, we go to bed so late (compared with the rest of Europe). But I sleep 8 hours, I think that's ok. I go to bed at 11 pm and wake up at 7 am, so, no problem.
    :smile::thumbsup:
     
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  6. Santi Merino
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    Santi Merino Contributor Read Millionaire Fastlane I've Read UNSCRIPTED

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    By the way, I recently read about "My Fastlane Daily" sheets which you can get in the link: (120 Days) The Millionaire TO DO List and I think this tool is very compatible with planning your days.
    One for goals and the other for time.
     
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  7. Diallo Mamadou
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    Il like this plan, I will buy one of this plan as soon as possible.

    I am student too
     
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  8. Zcott
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    Zcott Bronze Contributor I've Read UNSCRIPTED Speedway Pass

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    I plan my day; it's important. I like to visualise myself doing the things I have planned the night before the next day.
     
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  9. .B.
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    .B. Contributor Read Millionaire Fastlane

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    Agreed: simple tool and efficient.

    The productivity journal from Intelligent Change was great for me to stay on track too.

    It uses your P2TD approach and adds a few elements

    You can buy their agenda or build your own getting inspired from their sample page: Productivity Planner PDF

    It is worth reading how they propose to implement pomodoros. Not the usual way, very efficient to stay focused

    Sent from my POCOPHONE F1 using Tapatalk
     
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  10. .B.
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    AP2T

    Sent from my POCOPHONE F1 using Tapatalk
     
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  11. njord
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    I dont see the point of micro managing your hole day, its very time intensive and if things take longer to do or if things come up your hole "schedule" gets f*cked up.

    I just plan 1 to max 3 things that need to be done today and if iv completed them I look at my trello overview for the next task that needs to be done.
    This way you dont waste time over planning everything and you stay flexible.

    If you plan more things you will just clog your day up and wont be able to focus on what really matters.

    I use the system @LightHouse posted i swear by it now its really good and the cool thing is you can custumize it to your wishes:
    GOLD! - Achieve Laser FOCUS + PRODUCTIVITY With The System Legendary Fastlaners Use...
     
  12. Markpassawat
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    Why don't u do it one mobile phone or the internet?
     
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  13. Santi Merino
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    Santi Merino Contributor Read Millionaire Fastlane I've Read UNSCRIPTED

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    Thank you, very interesting. I'm going to try it!
     
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  14. Santi Merino
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    Hi man, yeah maybe sometimes it can be uncomfortable if things come up, but the point here is not losing time, so if you have to stop doing something to do something more important that's ok, the goal is never to stop doing things and wonder "What should I do now..?" and things like that. Besides, it is not 'normal' that things came up if you have a routine.

    Anyway, I've seen people who are more comfortable doing what you said, only planning the 1 to 3 things they have to do and they work perfectly that way. It's up to you and your personality and lifestyle.

    In my case, putting 10 minutes in planning will save me some hours the next day.

    Thank you for your answer and your recommendation.:thumbsup:

    Santi.
     
  15. Santi Merino
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  16. Santi Merino
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    Santi Merino Contributor Read Millionaire Fastlane I've Read UNSCRIPTED

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    Well, you can do it on your phone if you prefer it, in my case I do it in a notebook because I turn my phone off a while before I go to bed (the time when I do plan the next day) and I turn it on a while after I wake up, also I let it away while I'm working or whatever so I prefer to have the planning separated from the phone for eliminating distraction.
     
  17. njord
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    The thing is is you do as you say and delegate multiple tasks throughout the day and follow your sedule when you stop a task before its completed to do a diffrent task you waste so much time and energy.

    They have done studys that have shown that people at work that are distracted or interupted with there work need up to 30 minute to get back to their task.

    If you keep at one task intill it is completed you will save your self alot of time and energy
     
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  18. Santi Merino
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    You are right, but for this reason, I put the time I need in every task. Through practice, analysis and experience in planning your days (I'm talking about 1-2 weeks, not years) you can learn the time that each task takes. Maybe sometimes you have to plan the whole day only doing one thing, where the other things you plan are only eating hours or something like this, no problem with that. But this is never my case at this moment.
     
  19. andyhaus44
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    andyhaus44 Bronze Contributor Read Millionaire Fastlane I've Read UNSCRIPTED Speedway Pass

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    Thank you for sharing this. I use MJ’s My Fastlane Daily and allocate the time on the back of the planner
     
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  20. .B.
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    .B. Contributor Read Millionaire Fastlane

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    Agreed with Santi & Njord: have to find what fits your needs, personality, environment, constraints...

    Writing the schedule in advance can be a way to help us to make time for the task. (easier to say no to external requests)

    And indeed the setup of Trello from LightHouse is pretty cool. And TRello syncs with the phone.

    Today I start using the pomodoro app "Focus To-Do":
    https://play.google.com/store/apps/details?id=com.superelement.pomodoro&hl=en

    It seems well done (To help stay focused without interruptions and to keep track of the blocks of time spent with focus on the important tasks)
     
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  21. lejus
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    I do it Andy Frisella style. I plan 5 things that will move me forward and to them + my daily habits for which I use habitica, and whatever comes up as necessary to do. It is really variation of the same technique but I might try this for a change to see is there any improvement. Thanks for the post. Good stuff.
     
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  22. .B.
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    I will give that app a try.

    I am a bit put off by the game-like screenshots that might not look serious enough for my ego at work :p

    But a habit gamifying app may help put in place habits through Cue -> Craving -> Habit/Process -> Reward

    Cf. the book "Atomic Habits" discussed on the forum this month:
    BOOK - Atomic Habits, by James Clear (Review & Discussion)




    Sent from my POCOPHONE F1 using Tapatalk
     
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  23. andyhaus44
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    Coach.me is a great app for tracking habits
     
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  24. S.Y.
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    Very nice. The most important thing is finding what works for you.

    On my end, I do plan my days. Well, sort of.

    Every day I identify:
    - the most important outcome of the day. I block time to do it.
    - a maximum of three other tasks that would make a significant difference. Depending on how my agenda looks like (all my appointments are on it), I might block time for that. If not, when I have time, I tackle those tasks.

    That's it. I don't aim to be productive and efficient every min possible. My philosophy is to identify the big rocks and knock them off.
     
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  25. lejus
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    Is it better than habitica?
     
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