Andy Black
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Someone just messaged me asking about Time Management and Project Management books. Here’s my reply.
(Don’t discount this because it’s not 400 pages long, and because it’s free. I spent a lot of time and money learning this stuff!)
# TIME MANAGEMENT
Time management is a myth. You can’t manage time. We all have the same time in the day.
When someone says “I didn’t have time” they mean it wasn’t important enough and they did something else instead.
So time management is about prioritisation. It’s about working out what to do to move forward.
What’s The ONE Thing that if you did it then everything else becomes unnecessary or easier?
What’s the actual thing that’s holding you up that you need to solve right now? (Bearing in mind that “Overthinking is the art of solving problems you don’t have.”?)
Another helpful tool is “The Four Ds”:
Dump it.
(Should it even be done?)
Delegate it.
(So it needs done. Does it need to be done by you?)
Defer it.
(So it needs to be done by you. Does it need to be done now? If not, put it into your calendar for a later date and forget it till then.)
Do it.
(None of the above? Best get it done then.)
# PROJECT MANAGEMENT
Project management is about passing a test.
"You need to deliver 100 blue widgets by Monday next week."
Do that and you pass the test.
Deliver 100 red widgets and you fail.
Deliver on Tuesday and you fail.
Deliver 99 widgets and you fail.
So what’s the test that will be applied and what's the test date?
Nail that down with the client or stakeholder first.
Then go pass the test.
NOTE:
It’s NOT your job as the project manager to ensure that passing the test is the best thing for the business. Sure, you can tell the business you think another way is better, but if your job is to pass the test then that’s what you do. It’s the manager or business owner’s job to make sure the right test is passed.
The project manager just delivers. It's up to the business to ensure it’s the right package.
(Don’t discount this because it’s not 400 pages long, and because it’s free. I spent a lot of time and money learning this stuff!)
# TIME MANAGEMENT
Time management is a myth. You can’t manage time. We all have the same time in the day.
When someone says “I didn’t have time” they mean it wasn’t important enough and they did something else instead.
So time management is about prioritisation. It’s about working out what to do to move forward.
What’s The ONE Thing that if you did it then everything else becomes unnecessary or easier?
What’s the actual thing that’s holding you up that you need to solve right now? (Bearing in mind that “Overthinking is the art of solving problems you don’t have.”?)
Another helpful tool is “The Four Ds”:
Dump it.
(Should it even be done?)
Delegate it.
(So it needs done. Does it need to be done by you?)
Defer it.
(So it needs to be done by you. Does it need to be done now? If not, put it into your calendar for a later date and forget it till then.)
Do it.
(None of the above? Best get it done then.)
# PROJECT MANAGEMENT
Project management is about passing a test.
"You need to deliver 100 blue widgets by Monday next week."
Do that and you pass the test.
Deliver 100 red widgets and you fail.
Deliver on Tuesday and you fail.
Deliver 99 widgets and you fail.
So what’s the test that will be applied and what's the test date?
Nail that down with the client or stakeholder first.
Then go pass the test.
NOTE:
It’s NOT your job as the project manager to ensure that passing the test is the best thing for the business. Sure, you can tell the business you think another way is better, but if your job is to pass the test then that’s what you do. It’s the manager or business owner’s job to make sure the right test is passed.
The project manager just delivers. It's up to the business to ensure it’s the right package.
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