Good office software?

[maximusharrison]

Hey all!

Looks like our office network needs an overhaul, so we're on the verge of opting for a paid DMS app that would do much of the heavy lifting from now on. What we're looking for is an app that will logically organize the files from all of our shared directories (there are 29 of us, counting the 4 members who work remotely from their homes) and allow us to quickly find a particular document upon searching for a keyword. I'm aware that MS SharePoint is an easy choice, but it might be a bit of an overkill for us...

Above else, we need these functions: OCR; the means to easily edit a PDF; version control; cloud sharing; price of $5-10 per month.
Any recommendations for such an app?

PS: please recommend something that's easy to install and use with Windows 10

Thanks!

 

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[Bence Ur]

Google Workspace?
You can import PDFs and convert them to other formats, version control, cloud sharing. Regarding OCR, I think there are plugins/apps for that.

 

[nopalmer]

I used to work as an accountant and remember how quickly tensions tend to rise in such office environments, almost in the same instant after someone forgets to save the most recent changes lol. But you're correct to consider investing in DMS software (or scan-and-organize documents software), my experience shows that those can make a difference.

If you're looking for mid-range-priced ones, I suppose apps like Revver, FileCenter, NetDocuments, and Paperwise fit into that category very well. But, be sure to learn how they work before committing: no matter how intuitive a DMS app is, your team will have to learn things like setting up automated routing of new scans, mastering the UI, creating shortcuts to aid you later on, etc. I'm also sharing this guide for your reference.

I think many if not all of those apps are made for Windows, so they should integrate right away with the existing folder structures. Installing them shouldn't be too hard either, so that's as good as it gets. If you want to test the waters first, look for a free trial version and use that period wisely.

 

[maximusharrison]

Thank you both for pitching in!

 

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